Job Description

Personal Assistant to the Senior Leadership Team

The Personal Assistant to the Senior Leadership Team is an exciting and demanding full time role. Supporting a team of senior leaders across the organisation requires stamina, skill, sensitivity and a terrific work ethic. Discretion and charm are prerequisites, as is an impressive ability to spin plates and remain unflappable. We seek an outstanding candidate for a richly rewarding role. The PA to the SLT will not support the Principal or the Commercial Director as part of their role.

Key responsibilities

To coordinate and manage the diaries of SLT members, seeking opportunities to plan time effectively and in accordance with organisational priorities.
To deal proactively with incoming and outgoing correspondence on behalf of SLT members, including drafting letters and emails, to ensure timely, professional and appropriate responses to all communications.
To keep abreast of the Prep calendar of events and prepare and distribute weekly notices accordingly.
To prepare documents for signing, including draft or final letters/emails on behalf of SLT members, ensuring a high standard of quality and delivery within required timescales.
To undertake initial preparation of materials for presentations, speeches, reports and other documentation required by members of the SLT.
To maximise the effectiveness of SLT members by reading, researching and routing correspondence; drafting letters and documents; and collecting and analysing information.
Preparing reports by taking the initiative and collecting and analysing information.
Review actions arising from meetings involving SLT members, proactively ensuring actions are followed up and completed in a timely and appropriate manner.
Be responsible for completing assigned projects, developing work plan and keeping these updated to show progress of assigned projects.
To plan and organise external and internal meetings as required by members of the SLT, making travel arrangements where necessary.

About you

Relevant educational qualification or willingness to work towards a level 3 qualification.
Proven ability to prioritise a widerange of administrative tasks while under pressure
Ability to implement and integrate administrative systems
Excellent problem solving skills
Excellent levels of written and verbal communication

Safeguarding

Westholme School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any appointment will be subject to appropriate pre-employment checks.